Privacy policy
Sense4code s.r.o.
General provisions
We care about your privacy and the information you share with us, and we want you to understand how Sense4code s.r.o.("Sense4code" or"we") obtains, stores, processes and protects your personal data in connection with the demand, orders and delivery of our products and services, the operation of websites or mobile applications.
Sense4code fully respects your right to privacy and personal data protection and accepts best practices in accordance with applicable EU privacy laws and regulations, including the General Data Protection Regulation ("GDPR").
Personal data is any information relating to an identified or identifiable individual, you as an entrepreneur, and/or your employees. All products and services we provide are intended for you as our customer acting in the course of your business or other business activity and/or in the exercise of your profession for your employer, who is our customer (hereinafter referred to as "customer " or "you").
This document describes
- What information we collect and how
- How we protect your personal information
- What we do with the personal data collected
- The legal basis we have for the processing of your personal data
- When and how we share your personal information with someone else
- How long we store your personal data
- Your rights and how you can exercise them
We encourage you to familiarize yourself with this Privacy Policy. By using the Services and providing your personal data, you acknowledge that you have been informed of our use of your personal data as set out in the Privacy Policy.
Personal Data Controller
The controller of personal data is Sense4code s.r.o. with its registered office at Rybná 716/24, 110 00 Praha 1, registered in the Commercial Register maintained by the Municipal Court in Prague, file number: section C, insert 248576. I.D.: 04492412.
Website: www.sense4code.com.
You can find the current contact details on the website in the Contacts menu.
Privacy contacts
The data controller has appointed a data protection contact person. Contact information:
Name: Roman Sykora
phone: +420 739 305 249
email: info@sense4code.com
Please note that the data protection contact may change in the future. You can always find current contacts in the Privacy Policy. The current Privacy Policy can be found on the company's website at the following link: https://www.sense4code.com/zasady-ochrany-spolecnosti.
Purpose, method and time of processing of personal data
We process your personal data in several different ways and for the corresponding purposes:
Processing of personal data for the purchase of products and services
In order to process your orders and provide you with the products and services ordered, we need to know and further process your personal data. We collect personal data from you from various sources including publicly available sources such as public registers (e.g. commercial register), company websites, documentation necessary for fulfilling contracts (e-mail or other communication, demands, orders).
Processing of personal data for communication and training
If you give us your consent, we will use your personal data to send you news about our products, services, promotions and news and other business communications related to products and marketing seminars or professional training held by Sense4code.
What information we collect
Sense4code collects data about you that is limited to the type of information that can be found on a typical business card: first name, surname, job title, work e-mail and work phone number, as well as the name, ID, ID number, registered office or business premises of the employer or company.
In some cases, we may ask you to provide additional professional information, such as the size of the company you work for and the industry.
In order to improve and/or update the information you have provided to us, we may combine it with professional information and personal data that we collect from third-party sources.
The personal data we refer to in this document is personal and professional information provided by you and other information that we collect from third-party sources.
We also collect data about the products or services ordered, orders made, amounts paid, payments made, etc.
This website also collects and stores certain information automatically using cookies and similar technologies, including IP addresses, region, or general location of the computer or device accessing the Internet, browser type, operating system, page view history, and other usage information.
Since a cookie can uniquely identify a computer, mobile device, tablet (hereinafter referred to as a "device") or a person using such a device, the GDPR stipulates that for EU citizens this is personal data. For this reason, this Privacy Policy applies to such personal data collected by Sense4code.
How we collect information
We process your personal data from your inquiries or orders for products and services and from applications for training and conferences. We collect personal data from you from various sources, including publicly available sources such as public registers (e.g. commercial register), professional social networks, company websites, documentation necessary for the fulfillment of the contract (e-mail or other communication, orders).
For what purposes do we collect information
We process your personal data in order to conclude framework or other purchase contracts, on the basis of these, to ensure the full use of our services – processing and handling of demands, orders, provision of deliveries of ordered products and services, receipt of payments and processing of any reminders of payments for delivered products and services, after-sales support, handling of complaints and warranty and post-warranty service.
In the event that you are late with payment, fail to fulfil your obligation, we do not receive payment from you, or we have suffered other damage or injury by you, we may also process personal data for the purpose of recovering our claims and/or determining, protecting and exercising our legal rights.
The purpose of processing your personal data may also be to send marketing offers and other commercial communications based on your consent.
Legal basis for processing your personal data
We process your personal data on the basis of the legal title of fulfillng of the contract and/or our legitimate interest (especially if you are dealing with us as an employee of the customer) to communicate with the specific authorized person representing the contracting party for the purpose of fulfilling the contract or to provide related information.
We also process your personal data on the basis of a legitimate interest in recovering our claims and/or identifying, protecting and exercising Sense4code's legal claims. We may retain your personal data for this purpose for the duration of the limitation period.
Under certain circumstances, we may also process your personal data in other ways, provided that Sense4code has a legitimate interest in doing so and does not infringe upon any of your rights and freedoms.
The legal title of processing for sending marketing offers and commercial communications is your consent to the processing of your personal data pursuant to Article 6 paragraph 1a. You grant this to confirm that you want to receive marketing communications or information about seminars or professional trainings.
By confirming, you agree that we may process and sort your personal data according to the above categories for the purpose of offering the trade, services or products and services of other entities, for value-added services, for marketing, training and business purposes of Sense4code, as well as for offering our products and services through telemarketing.
Your consent is purely voluntary and you can withdraw it at any time.
How long we store your personal data
We will keep personal data exclusively for the period necessary for the processing of your order and fulfillment of the purchase contract, or for the duration of the contractual relationship (e.g. in the case of a framework contract), or for the duration of the possibility of complaint as well as warranty or post-warranty service, or after-sales support.
Some personal data may appear on accounting documents (i.e. in particular invoices, receipts and delivery notes). Laws (e.g. accounting law or VAT Act) impose on us to keep these documents for up to 10 years. Therefore, if we are legally obliged to archive these documents, we also store your personal data on the relevant tax document.
We store data for sending marketing offers and commercial communications for the duration of the consent granted, i.e. for a maximum of 5 years or until its withdrawal.
How we protect your personal information
We take appropriate security measures (especially technical and organizational) to protect your personal data from any accidental loss, destruction, misuse, damage and unauthorized or unlawful access. Please note, however, that no data transmission via the Internet or data storage technologies can be guaranteed 100% secure.
The controller has concluded a contract for the processing of personal data, which guarantees in particular adequate security measures.
Such measures may include, but are not limited to, taking reasonable steps to ensure the liability of employees who have access to your data, staff training, regular backups, data recovery and incident management procedures, software protection of devices where personal data is stored, etc.
When and how we share your personal information with someone else
We may share personal information we collect in the ways described above with third parties that provide certain services related to the sale, delivery, order processing, administrative support or use of software resources. These persons are thus in the position of personal data processors. We may share your personal data in particular with:
- our suppliers who provide services or manuals for certain types of services (training and seminars)
- suppliers of our IT systems, who may have access to your personal data in certain cases.
- external legal representatives, where necessary for the recovery of claims or for the protection of our legitimate interests.
- public authorities, where required by law
Guarantees
We have concluded personal data processing agreements with the personal data processors pursuant to the previous paragraph that guarantee at least the same level of protection of your personal data as this Privacy Policy.
Your rights in relation to personal data
What can you ask for?
In accordance with applicable law, you have the right to request access to your personal data that we process as a personal data controller, the right to correct, delete or transfer (e.g. transfer of your personal data to another service provider), the right to object to and also the right to request restrictions on our processing. You can also withdraw the consent you have given us at any time. Please note that withdrawing your consent will not affect the lawfulness of any processing carried out on the basis of your consent prior to such withdrawal.
Correction of your personal data
Under applicable law, you have the right to have your personal data shared with us corrected. You can request a correction via e-mail: info@sense4code.com.
We take reasonable measures to ensure that you can keep your personal information accurate and up-to-date. You can always contact us to ask if we are still processing your personal data.
If you find that your personal data we process is inaccurate or incomplete and you are unable to update your personal data pursuant to this article, you can ask us to update your personal data. We will verify your identity and update your personal data.
Deletion of your personal data
You can ask us to delete your personal data at any time. If you contact us with such a request, we will delete without undue delay all your personal data that we have if we no longer need your personal data to fulfil contractual and legal obligations or to protect our legitimate interests as described above.
We will also delete (and ensure deletion by the processors we entrust) all your personal data in the event that you withdraw your consent and we do not process such data for other purposes/legal titles or if required by law.
Withdrawal of your consent
You can withdraw your consent to the processing of data for marketing purposes at any time without giving a reason. Please contact us via email: info@sense4code.com or letter. In this case, we will no longer process your personal data (unless we process such data for other purposes and legal titles). You may withdraw your consent not only for all personal data and purposes, but also only for certain personal data or purposes.
Please note that the withdrawal of your consent does not affect the lawfulness of any processing carried out on the basis of previously granted consent.
Accessing and transferring your personal data
You have the right to obtain personal data concerning you that you have provided to us and that we process on the basis of your consent or fulfillment of a contract, in a structured, commonly used and machine-readable format. If you so request, we may send your personal data to a third party (another data controller) that you provide in your request, provided that such request does not adversely affect the rights and freedoms of others, and if it is technically feasible, or we may provide it directly to you.
Objection to processing
You have the right to object at any time to the processing of personal data processed on the basis of our legitimate interest, or to fulfill a task carried out in the public interest or in the exercise of public authority. Unless there are compelling legitimate grounds on our part for processing that outweigh the interests or rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims, we will no longer process personal data.
Processing restrictions
If you ask us to restrict the processing of your personal data, e.g. where you question the accuracy, legality or our need to process your personal data, we will limit the processing of your personal data to the minimum necessary (storage) and, if applicable, we will process it only for the establishment, exercise or defence of legal claims, or to protect the rights of another natural or legal person, or other limited reasons prescribed by applicable law. If the restriction is lifted and we continue to process your personal data, we will inform you without undue delay.
Complaint to the Office for Personal Data Protection
You have the right to lodge a complaint regarding our data processing with the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Praha 7. The Office website is www.uoou.cz.
How you can exercise your rights
If you exercise any of your rights, we will inform you of the action taken or the correction or deletion of your personal data or restriction of processing in accordance with your request to each recipient to whom such data has been provided, if such disclosure is possible and/or does not require unreasonable efforts.
You may exercise rights relating to personal data, incl. withdrawal of consent, at any time in the following ways:
- By e-mail with guaranteed electronic signature to info@sense4code.com
- Registered letter with verified signature by post to the administrator's address.
When you apply, you will be asked to provide some of the identification information you provided during registration. The provision of such data is necessary to verify that the relevant request has been sent by you. We will respond within one month of receiving your request, but we reserve the right to extend this period by two months.
What happens if you don't provide personal information?
We only require the personal data necessary for the conclusion and fulfillment of the contract, i.e. in order to be able to properly hand over the ordered products and services to you. If you do not provide us with the necessary data, we will not be able to meet the above.
We will not process your personal data for sending marketing offers and commercial communications unless you give us your consent. Giving consent is your free choice. The only consequence is that we will not send you marketing offers of products, training, etc.
Updates to our Privacy Policy
We may modify or update our privacy policy on an ongoing basis. Any changes to this Privacy Policy will become effective upon their publication at the following link: https://www.scormium.com/legal/privacy-policy.